UWI Graduate Research Student Progress Tracker
Track your progress. Know what comes next.
For UWI students pursuing an MPhil, PhD, DBA, DM or other research degrees
Answer a few simple questions about your registration, coursework, seminars, progress reports, and any approved leave of absence, withdrawal or extension of time. The tracker will provide a clear summary of your current status, key deadlines and outstanding requirements under The UWI’s graduate regulations, all in plain language.
Enter student details below
Student ID, name, email and department are optional. The report is complete without them.
Rules as applied
How the engine reads the regulations
These rulings are settled and applied to every calculation. Adjusted dates always show the original struck through beside them.
Read the 6 rulings applied to your dates
Approved leave extends every window
An approved Leave of Absence pushes the completion date, the submission deadline, and both upgrade dates (eligibility and deadline) forward by the exact duration of the leave.
An upgrade never restarts the clock
On MPhil→PhD upgrade the student moves to the PhD timeframe, still measured from initial MPhil registration. Time already spent registered counts in full.
The right to upgrade can be lost
A full-time student who reaches 3 years (part-time, 5 years, plus any approved leave) without a completed upgrade has passed the permitted upgrade period. Submitting the thesis for MPhil examination also closes the normal route; the examiners may instead recommend developing the thesis into a PhD submission.
Changing your mode of study does not always move your deadline
The approved submission limits run from initial registration for the mode you registered in: MPhil three years full-time or five part-time, PhD five years full-time or seven part-time. A change of mode does not recalculate them. A candidate who has been registered as a full-time student for two years in the case of the MPhil or three years in the case of the MD, PhD and Professional Doctorate shall not benefit from any extension of time for completion of the requirements of the degree by virtue of any change to part-time registration thereafter (see Regulation 1.53). For the purposes of calculating time limits for registration, part-time registration is treated as equivalent to one-half year of full-time registration only for the first two years of full-time equivalent (FTE) registration for the MPhil, or three years FTE registration in the PhD. Thereafter, part-time registration will be treated as equivalent to full-time. Part-time/full-time equivalence calculations are based on Regulation 1.54. Where a candidate changes registration mode, the calculation should be reviewed in accordance with approved Graduate Studies interpretation. Your record is therefore flagged for manual review, and the dates shown stand unless that review revises them.
The Professional Doctorate has its own regulations
Professional Doctorates are governed by BGSR.P.22f, Regulations for Professional Doctorates (2021/2022). The minimum period of registration is 3 years full-time or 4 years part-time, and the thesis must be submitted within 5 years full-time or 7 years part-time, measured from initial registration. The course of study is stated centrally: a. a minimum of 30 credits should be taken through courses b. the thesis (word count: 40,000 – 50,000) should account for a minimum of 18 credits c. required to successfully complete a comprehensive examination that should account for a minimum of 9 credits, where applicable, before proceeding to the research component d. must satisfactorily complete a minimum of one research seminar, unless the Programme requirements state otherwise. The 30 credits are a University minimum taken through courses; your own programme may require more, and the thesis credits are separate and not counted towards it. On the comprehensive examination: Students are allowed two attempts to successfully complete the comprehensive examination. Students failing on the second attempt may be a. required to withdraw from the programme and re-admission to the programme will not be permitted or b. eligible for the award of a lower certification if prescribed in the Programme/Faculty Regulations. Both outcomes depend on your Programme and Faculty Regulations, so the tracker records the rule and does not predict which applies to you.
An extension of time may be granted at the end
A candidate whose period of registration is about to end (see Regulations 1.49-1.50) may apply for an extension of time. Such application must be accompanied by a statement explaining why the thesis, research paper or project report has not been completed and indicating how much work remains to be done. Campus Committees may approve extensions of time limits of up to 1 year for submission of project reports and research papers, and up to 2 years for MPhil, PhD, MD and Professional Doctorate theses. Extensions of time limits in excess of those in Regulation 1.52 may be granted by the Campus Committee where it considers that exceptional circumstances exist. An approved extension is applied to the submission deadline only; it does not move the minimum completion date or the upgrade window.